posting
05-18-2006, 11:31 PM
Notes of meeting of Memorial Centre Revitalization Revitalization Advisory Committee May 9, 2006
Present: Councillor Garrison, Councillor Meers, Henry Kelly, Graham Lodge, Mary Fleming, Jana Mills, Ken Cuthbertson, Councillor Smith (part)
Staff: Mark Fluhrer, Kris Hebert
1. Minutes from April 25 meeting were amended and will come back for approval to the next meeting May 29.
2. Consideration of staff report to Committee with respect to the Request for Information (RFI) and process time lines.
Mark Fluhrer reviewed the report to the Committee concerning the RFI which was distributed atthe meeting, an abridged version circulated before the meeting.
The proponents will offer a broader outline of wherethe committee wants to go including process. RFI does not represent a commitment.
Discussion re potential partnership opportunities referred to at para. 2.1, last para:
And whether for profit should be included wherefunding is allocated but any profit not returned.
Glen * endeavour in public interest but wants to explore options to achieve sustainability
Mary Fleming: project should deal with what should be there. Second step is how to get there
Councillor Smith: partner could be YMCA, swimming pool. Joe Lobco,architect speaker at charrette told us that one ofmost difficult aspects is financing models, and needto be creative
Councillor Meers - put all options, but can accept/reject?
Councillor Garrison - 'partnership' la oaded term, can upset a lot ofpeople
Councillor Smith - Potential opportunities that may exist withcommunity groups so this is not to suggest only P3s
Jana Mills - reword motions so as to indicate a primarily community non profit¯. Brainstorming ideas included financial accessibility and public ownership and operation. Concern that wording may make it too easy for
proponent to come back with private partnership as model of funding
Graham Lodge - 'community'¯ not defined - Need to look at ways of financing and this will be challenge. Not necessarily P3 but need for synchronistic arrangement, like organizations, community groups, non-profit, at least have opportunity to say yeah or nay
Ed * Nike might contribute $100,000 to put sign up * or
r
bake shop wanting to put in bake oven
Mary Fleming - concern arises because efforts to save Memorial Centre arose out of proposals to sell it for profit.
Jana Mills - amend to reword so as to indicate including non-profit¯
Mary Fleming - that wording invites private partnershipproposals
Motion to amend by adding including non-profit¯ -
lost
Mary Fleming moved, Jana Mills seconded to amend para. 2.2, last para to add the following sentence:
The chosen firm shall take into consideration a number of reports that shall be provided but shall pay particular attentionto the charrette undertaken by the St. Lawrence Valley Society of Architects.
Carried.
And second last para to remove and redevelopment¯ and replace with 'revitalization'¯ and to replace same throughout RFI entitled Memorial Centre Redevelopment Plan
¯
Carried
Moved to form subcommittee of 5 to consider proposals and make recommendation to Committee as whole
Carried
Councilor Garrison clarified with staff issues redisclosure to all Committee members information which comes before subcommittee, with staff clarifying that all such info will be shared with all committee members
In response to Councilor Meers query staff clarified that other members could sit in on subcommittee meetings
In response to Councillor Smith's query staff clarified that staff members would be part of subcommittee
Councilor Garrison clarified that the RevitalizationCommittee could by majority vote to revisit thereport and move to amend the motion to accept thereport and exhibits
With regard to para. 2.9, para. 2, staff explainedthat one firm often makes a submission on behalf of anumber of entities/individuals.
With regard to the timeline calling for the plan, implementation strategy and financial strategy going to Council no later than January, 2007, it was noted that after September, Council is a 'lame duck'¯ and the
recommendation would go before the next elected Council.
Timeline provides that RFI will go out May 24, responses by 3 p.m. June 14 with final selection ofRFI process concluding August, 2006.
Staff advised that the evaluation chart by which to consider proposals will be distributed to theCommittee before the next meeting.
Jana Mills noted that reports to Committee members need to be distributed before meetings as the draft members received contained considerably less detail than that circulated at the meeting and members need an opportunity to review the information beforehand.
Staff responded that it was a push to have the report prepared in time for the May 9 meeting as requested by the Committee at its last meeting. It wasn'tdistributed Friday as the CAO was not available to review.
3. Colonel Aitken's letter of resignation due to his appointment in the Congo, and his recommendation that Lieutenant-Colonel Dave MacLeod be appointed as temporary military community rep until there is a new Base Commander who he proposes as the rep of the military community.
Present: Councillor Garrison, Councillor Meers, Henry Kelly, Graham Lodge, Mary Fleming, Jana Mills, Ken Cuthbertson, Councillor Smith (part)
Staff: Mark Fluhrer, Kris Hebert
1. Minutes from April 25 meeting were amended and will come back for approval to the next meeting May 29.
2. Consideration of staff report to Committee with respect to the Request for Information (RFI) and process time lines.
Mark Fluhrer reviewed the report to the Committee concerning the RFI which was distributed atthe meeting, an abridged version circulated before the meeting.
The proponents will offer a broader outline of wherethe committee wants to go including process. RFI does not represent a commitment.
Discussion re potential partnership opportunities referred to at para. 2.1, last para:
And whether for profit should be included wherefunding is allocated but any profit not returned.
Glen * endeavour in public interest but wants to explore options to achieve sustainability
Mary Fleming: project should deal with what should be there. Second step is how to get there
Councillor Smith: partner could be YMCA, swimming pool. Joe Lobco,architect speaker at charrette told us that one ofmost difficult aspects is financing models, and needto be creative
Councillor Meers - put all options, but can accept/reject?
Councillor Garrison - 'partnership' la oaded term, can upset a lot ofpeople
Councillor Smith - Potential opportunities that may exist withcommunity groups so this is not to suggest only P3s
Jana Mills - reword motions so as to indicate a primarily community non profit¯. Brainstorming ideas included financial accessibility and public ownership and operation. Concern that wording may make it too easy for
proponent to come back with private partnership as model of funding
Graham Lodge - 'community'¯ not defined - Need to look at ways of financing and this will be challenge. Not necessarily P3 but need for synchronistic arrangement, like organizations, community groups, non-profit, at least have opportunity to say yeah or nay
Ed * Nike might contribute $100,000 to put sign up * or
r
bake shop wanting to put in bake oven
Mary Fleming - concern arises because efforts to save Memorial Centre arose out of proposals to sell it for profit.
Jana Mills - amend to reword so as to indicate including non-profit¯
Mary Fleming - that wording invites private partnershipproposals
Motion to amend by adding including non-profit¯ -
lost
Mary Fleming moved, Jana Mills seconded to amend para. 2.2, last para to add the following sentence:
The chosen firm shall take into consideration a number of reports that shall be provided but shall pay particular attentionto the charrette undertaken by the St. Lawrence Valley Society of Architects.
Carried.
And second last para to remove and redevelopment¯ and replace with 'revitalization'¯ and to replace same throughout RFI entitled Memorial Centre Redevelopment Plan
¯
Carried
Moved to form subcommittee of 5 to consider proposals and make recommendation to Committee as whole
Carried
Councilor Garrison clarified with staff issues redisclosure to all Committee members information which comes before subcommittee, with staff clarifying that all such info will be shared with all committee members
In response to Councilor Meers query staff clarified that other members could sit in on subcommittee meetings
In response to Councillor Smith's query staff clarified that staff members would be part of subcommittee
Councilor Garrison clarified that the RevitalizationCommittee could by majority vote to revisit thereport and move to amend the motion to accept thereport and exhibits
With regard to para. 2.9, para. 2, staff explainedthat one firm often makes a submission on behalf of anumber of entities/individuals.
With regard to the timeline calling for the plan, implementation strategy and financial strategy going to Council no later than January, 2007, it was noted that after September, Council is a 'lame duck'¯ and the
recommendation would go before the next elected Council.
Timeline provides that RFI will go out May 24, responses by 3 p.m. June 14 with final selection ofRFI process concluding August, 2006.
Staff advised that the evaluation chart by which to consider proposals will be distributed to theCommittee before the next meeting.
Jana Mills noted that reports to Committee members need to be distributed before meetings as the draft members received contained considerably less detail than that circulated at the meeting and members need an opportunity to review the information beforehand.
Staff responded that it was a push to have the report prepared in time for the May 9 meeting as requested by the Committee at its last meeting. It wasn'tdistributed Friday as the CAO was not available to review.
3. Colonel Aitken's letter of resignation due to his appointment in the Congo, and his recommendation that Lieutenant-Colonel Dave MacLeod be appointed as temporary military community rep until there is a new Base Commander who he proposes as the rep of the military community.